Data protection information AHK World Conference 2023

1. Description of the processing activity

The data protection information is provided in connection with the processing of your personal data for the registration, organization and implementation of our event "AHK World Conference 2023". Without your data, we are unfortunately unable to process your registration.

2. Name and contact details of the responsible person

German Chamber of Commerce and Industry (DIHK)
Breite Strasse 29
D-10178 Berlin
Telephone +49 30 20308-0
Fax +49 30 20308-1000
E-mail info(at)dihk.de

3. Contact details of the data protection officer

Kei-Lin Ting-Winarto
German Chamber of Commerce and Industry (DIHK)
Breite Strasse 29
D-10178 Berlin
Phone +49 30 20308-2717
E-mail datenschutz(at)dihk.de

4. Purposes and legal basis of processing

Your data will be processed in order to receive your registration for events and to organize and conduct the event.

Your data will be processed primarily on the basis of Article 6 (1) (b) GDPR - contract. Please note that photos and/or films will be taken at the event. The processing of the photos/films is based on Article 6 (1) (e) GDPR in conjunction with § 3 German Federal Data Protection Act.

During registration, the following personal data will be processed: Salutation, title, first name, last name, email address, institution/organization/company, workshop participation.

The events will take place in presence. The following program items will be streamed live and broadcasted on the DIHK website:

• May 9, 2023, Festive Evening (video stream and stage recording).
• May 10, 2023, World Economy Day (video stream of the stage).

During the live stream and recording, the cameras are pointed at the stage. Consent will be obtained in advance from the data subjects who will be recorded on stage. In this regard, the data is processed on the basis of Art. 6 (1) (a) GDPR - consent.

The live stream is transmitted via Vimeo.

5. Recipients or categories of recipients of the personal data.

Your personal data will be transmitted to:

• DIHK and DIHK DEinternational GmbH employees responsible for the organization and implementation of the event.
• external service providers who are engaged for the organization and implementation of the event,
• and to our service providers for technical support of the applications.

6. Transfer of personal data to a third country

There are no plans to transfer personal data to a third country without an adequate level of data protection.

Your data will be provided via a web application on the Internet. The confidentiality, integrity (inviolability), authenticity (genuineness) and availability of the personal data cannot therefore be guaranteed. Your data can also be accessed via the web application in third countries that do not have data protection regulations comparable to those of the Federal Republic of Germany.

7. Duration of storage of personal data

All personal data stored in the registration tool will be automatically deleted after six months. The recording of the festive event on 9th May 2023 is stored for five years.

8. Data subject rights

According to the EU General Data Protection Regulation, you are entitled to the following rights:

• If your personal data is processed, you have the right to receive information about the data stored about you (Art. 15 GDPR).
• If incorrect personal data is processed, you have the right to rectification (Art. 16 GDPR).
• If the legal requirements are met, you may request erasure or restriction of processing, as well as object to processing (Art. 17, 18 and 21 GDPR). However, we will then no longer be able to communicate with you as a participant in the event.
• If you have consented to the data processing and the data processing is carried out with the help of automated procedures, you may have a right to data portability (Art. 20 GDPR).

If you make use of your above-mentioned rights, DIHK will check whether the legal requirements for this are met.

To exercise your rights, please contact the data protection officer.

In the event of complaints regarding data protection, you can contact the competent supervisory authority:

BfDI Federal Commissioner for Data Protection and Freedom of Information
Graurheindorfer Strasse 153
3117 Bonn
Telephone: 0228 997799-0
E-mail: poststelle@bfdi.bund.de